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Open Positions
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Job Title: Executive Administrative Assistant
Department: Property Management
The Executive Administrative Assistant, Property Management supports the Property Management team as an operational partner to the SVP of Property Management by coordinating key initiatives, compliance efforts, risk management activities, and cross-department projects. This position serves as a liaison between Operations, Maintenance, Risk/Legal, Finance, Marketing/Leasing, Compliance, and Human Resources to facilitate communication, coordination, and follow-through across the department.
The position also serves as a key administrative and operational support partner to the SVP of Property Management by coordinating meetings, preparing executive communications and presentations, tracking projects and action items, and providing day-to-day administrative support that enables leadership to remain focused on strategic initiatives and portfolio performance.
This role supports the success of the Property Management team by helping translate executive priorities into action, driving accountability, maintaining visibility into key deliverables, coordinating cross-functional initiatives, and ensuring operational tasks and projects are followed through from inception to completion. The Executive Administrative Assistant reports directly to the SVP of Property Management and works closely with the Director of Operations and other department leads. This is a non-supervisory position.
Key Responsibilities
Executive Operations Support
Provide administrative and operational support to the SVP of Property Management, including meeting coordination, agenda preparation, executive correspondence, presentations, and special projects.
Attend meetings as needed, document key discussions and action items, and track follow-through to ensure timely completion of executive priorities and initiatives.
Coordinate and prepare for agency inspections, investor reviews, insurance, and compliance inspections.
Track high-priority operational initiatives and executive action items.
Assist with metrics reporting, dashboards, and portfolio performance summaries.
Monitor operational deadlines, deliverables, and follow-up requirements.
Support portfolio-wide operational and special projects.
Track violations, inspections, audits, and regulatory compliance initiatives.
Quality Control & Accountability
Conduct building inspections focused on safety, risk management, and operational quality as needed.
Proactively gather and assess updates, share key information with the SVP, and drive follow-up actions through completion.
Conduct building inspections (as needed) and verify building operational standards are upheld across the properties.
Identify and report issues requiring corrective action or escalation including operational risks, hazards, and unsafe conditions to SVP and Director of Operations.
Hold departments accountable for assigned action items by monitoring deadlines, following up on outstanding tasks, and escalating delays to executive leadership.
Cross Department Coordination
Serve as a liaison between:
Risk / Legal: support incident investigations and corrective action planning.
Finance: Section 8 inspections & suspensions
Marketing / Leasing: vacancy unit readiness
Compliance: document collection
Human Resources: monitor safety initiatives and promote safe work practices.
Facilitate communication and follow-up between departments.
Track outstanding action items and unresolved issues.
Escalate delays, bottlenecks, and high-priority concerns when necessary.
Reporting & Communication
Regular meetings with SVP, Director of Operations and other department leads.
Compile and present metrics and performance reporting.
Maintain visibility into portfolio-wide operational, compliance, and safety concerns.
Identify trends and recommend process improvements.
Prepare meeting summaries, status reports, and executive updates for leadership review.
Maintain centralized tracking of key initiatives, deadlines, and executive priorities.
Qualifications & Experience
Spanish-speaking ability is preferred; employees must be able to effectively communicate with Spanish-speaking individuals, including through the use of translation technology when needed.
2-5 years of professional experience in property management or a related field; aAordable housing experience is a plus.
Proactive, solutions-focused approach with the ability to follow through, take ownership and accountability and drive tasks to completion.
Strong organizational, project management, and follow-up skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Strong attention to detail and ability to think critically.
Experience working across multiple departments and stakeholders.
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
Knowledge of property management, building operations, compliance, or risk management preferred.
Ability to conduct property inspections and travel throughout the portfolio (as needed).
BENEFITS
Health insurance
Dental and Vision insurance
401(k) with employer matching
Flexible schedule
Paid time off
Employee Assistance Program
Additional ancillary benefits
SCHEDULE
8-hour shift
Monday - Friday
Typical start time: 9AM
Typical end time: 5PM
Occasional overtime and work outside of normal business hours may be required.
WORK LOCATION
On-site
Bronx Pro Office
1605 University Avenue
Bronx, NY 10453
Salary Range
$60,000 - $100,000 / annually
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Job title: Leasing Specialist
Department: Marketing / Leasing
As the Leasing Specialist, you will play a critical role in leasing and maintaining occupancy across a portfolio of affordable housing communities. This is a tenant-facing, on-site position reporting to the Director of Marketing, where you will own the full leasing lifecycle from Housing Lottery administration and applicant processing through lease execution, resident orientation, and ongoing re-rental activity. A significant part of the work is regulatory: you will be interpreting program rules, preparing audit-ready files, and keeping applicant activity aligned with HPD, HDC, DHCR, LIHTC, HOME, Section 8, and PBV requirements.
Key Responsibilities
The responsibilities listed below are not limited to those shown and may include other duties as assigned based on business needs:
Housing Lottery & Applicant Management
Coordinate lease-ups through NYC Housing Connect and other lottery platforms, managing applicant communications from initial contact through eligibility determination
Process lottery applicants in compliance with HPD, HDC, DHCR, LIHTC, HOME, Section 8, PBV, and other applicable program requirements
Maintain applicant waitlists and ensure all lottery activity meets regulatory deadlines and Fair Housing guidelines
Assemble complete, accurate, and audit-ready leasing files for affordable housing lotteries.
Leasing Outreach
Utilize affordable housing lottery waitlists to conduct targeted outreach for current and future project vacancies
Promote available units through NYC Housing Connect, digital channels, and community outreach
Manage re-rental activity across stabilized communities, including vacancy marketing, unit turnover coordination, and lease execution
Conduct apartment tours, facilitate lease signings, and lead new resident orientations
Compliance & Affordable Housing Administration
Complete income certifications and eligibility determinations in accordance with applicable program rules
Maintain resident and applicant files in full compliance with LIHTC, HOME, Section 8, PBV, DHCR, HPD, and HDC requirements
Reporting & Performance Tracking
Track Housing Lottery pipeline metrics, applicant flow, and vacancy data
Contribute to vacancy, rent roll, compliance, and leasing reports
Support occupancy goals through consistent, proactive applicant management and coordination with property management and maintenance teams
Qualifications
2-5 years of affordable housing leasing experience, with direct involvement in Housing Lottery administration (NYC Housing Connect experience strongly preferred)
Working knowledge of LIHTC, Section 8, PBV, HOME, and related income-restricted housing programs; you do not need to be a compliance officer, but you need to be comfortable with the rules
Experience completing income certifications and eligibility determinations
Familiarity with RealPage or comparable property management software
Solid proficiency in Microsoft Office, particularly Excel and Outlook
Strong organizational habits; you will be managing multiple applicant files simultaneously under regulatory deadlines
Clear, patient communicator who can help applicants understand the housing lottery and leasing process to ensure a smooth transaction
Bilingual in English and Spanish is a plus
BENEFITS
Health insurance
Dental and Vision insurance
401(k) with employer matching
Flexible schedule
Paid time off
Employee Assistance Program
Additional ancillary benefits
SCHEDULE
8-hour shift
Monday - Friday
Typical start time: 9AM
Typical end time: 5PM
Occasional overtime and work outside of normal business hours may be required.
WORK LOCATION
On-site
Bronx Pro Office
1605 University Avenue
Bronx, NY 10453
Salary Range
$55,000 - $65,000 / annually
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Department: Property Management
The Property Coordinator plays a key role in supporting the day-to-day operations of the Property Management Operations team. This position ensures timely and efficient handling of building inspections, work orders, and maintenance tasks while delivering excellent customer service to tenants and internal stakeholders. The role requires strong organizational skills, proficiency in RealPage software or similar (preferred), and the ability to coordinate with vendors and maintenance teams to maintain property standards. The Property Coordinator reports and is supervised by the Sr. Property Coordinator.
Key Responsibilities
The responsibilities listed below are not limited to those shown and may include other duties as assigned based on business needs:
Coordinates with Director of Operations and Sr. Property Coordinator on all inspections for the buildings; Section 8 inspections, HPD inspections, insurance inspections, syndicator or partner inspections.
Communicate with tenants, other departments and facilities team via email, Microsoft Teams, phone to coordinate work orders appropriately.
Utilize RealPage software to manage work orders, track progress and ensure all documentation is filed appropriately.
Dispatch maintenance and repair tasks to appropriate teams or vendors.
Coordinate with the Sr. Property Coordinator and the legal department to ensure all court stipulations are being addressed timely, including all repairs are completed and documentation is filed.
Follow up consistently with maintenance team, supers and vendors to ensure timely completion of tasks.
Follow up with the tenant’s post completion of repairs to ensure work was satisfactorily completed.
Provide excellent customer service to tenants and internal stakeholders.
Communicate regularly with Supers regarding potential capital projects based on building inspections.
Ad-hoc tasks as assigned by Sr. Property Coordinator, Director of Operations, or ownership.
Qualifications
Spanish-speaking ability is preferred; employees must be able to effectively communicate with Spanish-speaking individuals verbally and in writing, including through the use of translation technology when needed.
1–2 years of experience in property management or related field preferred.
Ability to work in a fast-paced environment and prioritize eAectively.
Proficiency in RealPage or similar property management software, preferred not required.
Strong organization, problem-solving and communication skills.
Ability to work independently, manage multiple tasks and meet deadlines.
Proficiency with Microsoft applications, specifically Outlook, Word, and Excel
Experience with other Microsoft applications (such as PowerPoint, Teams, SharePoint, etc.) is preferred.
BENEFITS
Health insurance
Dental and Vision insurance
401(k) with employer matching
Flexible schedule
Paid time off
Employee Assistance Program
Additional ancillary benefits
SCHEDULE
8-hour shift
Monday - Friday
Typical start time: 9AM
Typical end time: 5PM
Occasional overtime and work outside of normal business hours may be required.
WORK LOCATION
On-site
Bronx Pro Office
1605 University Avenue
Bronx, NY 10453
Salary Range
$45,000 - $65,000 / annually
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Job Title: Maintenance Field Agent
Department: Property Management - Operations
The Maintenance Field Agent is responsible for mobile operational oversight, building inspections, safety compliance, and quality control across various properties within the company portfolio. This role ensures operational consistency and supports superintendents and onsite staff. Maintenance Field Agents do not supervise staff and are deployed based on operational needs. Maintenance Field Agents are managed and supervised by the Director of Operations. This role requires traveling between properties within the Bronx Pro Group portfolio in the Bronx and greater NYC area.
Key Responsibilities
The responsibilities listed below are not limited to those shown and may include other duties as assigned based on business needs:
Conduct property inspections and assess building conditions on a regular basis as assigned by Director of Operations or Sr. Property Coordinator
Inspect apartments prior to high priority inspections (Section 8, HPD, etc.) to ensure apartments are ready and in passing condition for an inspection; report additional repair items to Sr. Property Coordinator and Director of Operations
Assist with turnovers and vacancy preparation, resolve issues as needed to ensure units are turned over timely
Follow proper inspection protocols and document findings accurately
Verify that all boiler rooms, electrical rooms, common areas, etc. are orderly and properly maintained
Follow-up on work orders as assigned by the Director of Operations or Sr. Property Coordinator
Identify visible safety hazards and report concerns promptly to the Director of Operations and SVP, Property Management
Provide real-time reporting and visibility of property conditions to Director of Operations and Sr. Property Coordinator
Monitor inventory and operational readiness at the buildings and report issues to the team
At certain times, support other departments based on business needs (e.g., posting notices at properties, retrieving tenant signatures for lease renewals, reporting incidents at properties) and ensuring tasks are completed on time.
Support Superintendent and Porter training and operational consistency as instructed by the Director of Operations
Perform maintenance work (as needed) to ensure repair jobs are completed on time
Escalate issues to the Director of Operations and track follow-up items across properties
Respond to building emergencies as needed, including during off-hours and weekends
Perform additional duties and miscellaneous operational tasks as assigned, based on business needs
Qualifications & Experience
3-6 years of professional experience in property management or a related field; affordable housing experience is a plus
Valid driver's license or reliable transportation
Experience in property management required, affordable housing experience is preferred but not required
Strong handyman / building maintenance background
Prior experience as a Superintendent or handyman is preferred but not required
Experience with property and apartment inspections, NYC compliance and knowledge of rent subsidies preferred but not required
BENEFITS
Health insurance
Dental and Vision insurance
401(k) with employer matching
Flexible schedule
Paid time off
Employee Assistance Program
Additional ancillary benefits
SCHEDULE
8-hour shift
Monday - Friday
Typical start time: 9AM
Typical end time: 5PM
This role requires employees to respond to property emergencies during nights and weekends as needed. -
Travel required: The role requires candidates to commute to property sites across the Bronx and greater NYC area. Applicants must be able to travel throughout the company
WORK LOCATION
Various property locations & in-office.
Main office:
Bronx Pro Office
1605 University Avenue
Bronx, NY 10453
Salary Range
$55,000 - $85,000 / annually
Travel stipend: To offset transit costs, this position includes a travel stipend provided in addition to base salary. This will be discussed if candidate is considered for hire.
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Job Type: Full Time
$18.00 - 21.00 Hourly.
No experience necessary.
Essential Responsibilities:
Keep building grounds and common areas clean, operational and in safe condition.
Support the operation of major building systems
Ensure garbage and recycled items are placed for pick up at the appropriate times and in the proper manner
Ensure the property is properly secured with a locked front door and working camera system
Keep entrances, walkways and stairways clear of ice, snow and debris
Inspect vacant units and prepare them for rental
Respond to tenant requests for repairs and keeps a journal of completed work
Perform basic repairs in apartments, commons spaces and the electrical, plumbing and mechanical systems
Facilitates third party contractors repair work as needed
Delivers renewal letters, rent bills and eviction notices
Performs annual apartment and common area inspections for safety and repairs
Day to Day Expectations:
Property will be cleaned daily or more frequently if required.
Garbage and recycling will be removed at the appointed times.
Time will be spent walking the entire property, including up and down stairs.
During the winter shoveling snow and salting the sidewalks, walkways, and driveways
Any observed unsafe conditions are to be corrected immediately
Respond to emergency calls
Keeps noise levels to a minimum
Wears the proper safety equipment as appropriate
Assist management team with other various tasks required.
Represent the community in a professional manner at all times-on/off property.
Compliance with all company, local state and federal safety rules.
Demonstrate strong communication skills for communicating with residents, co-workers, and senior management.
Demonstrate ability to contribute to and foster a team approach to serving residents and maintaining a successful community.
Comply with expectations as demonstrated in the employee handbook, including punching in/out at your expected working hours, and overtime only permitted when discussing it with your manager first, except off hour emergencies.
Always wear your uniform, and only punch in/out when you arrive at your worksite.
Required Skills:
Basic handyman skills to perform small repairs.
Must have knowledge of building codes and safety standards as set forth by the state and federal governments.
Must be willing to work odd hours including nights and weekends, if requested and approved by the manager.
Must have good communication and interpersonal skills, conversational English & Spanish
Must have superior customer service skills and effectively work with residents in all circumstances.
Must have smart phone and the ability to use technology. ext goes here
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Job Type: Full-time
$15.00 - 18.00 Hourly.
No experience necessary.
Essential Responsibilities:
Keep building grounds and common areas clean, operational and in safe condition.
Support the operation of major building systems
Ensure garbage and recycled items are placed for pick up at the appropriate times and in the proper manner
Ensure the property is properly secured with a locked front door and working camera system
Keep entrances, walkways, and stairways clear of ice, snow and debris
Inspect vacant units and prepare them for rental
Respond to tenant requests for repairs and keeps a journal of completed work
Perform basic repairs in apartments, commons spaces and the electrical, plumbing and mechanical systems
Facilitates third party contractors repair work as needed
Delivers renewal letters, rent bills and eviction notices
Performs annual apartment and common area inspections for safety and repairs
Day to Day Expectations:
Property will be cleaned daily or more frequently if required.
Garbage and recycling will be removed at the appointed times.
Time will be spent walking the entire property, including up and down stairs.
During the winter shoveling snow and salting the sidewalks, walkways, and driveways
Any observed unsafe conditions are to be corrected immediately
Respond to emergency calls
Keeps noise levels to a minimum
Wears the proper safety equipment as appropriate
Assist management team with other various tasks required.
Represent the community in a professional manner at all times-on/off property.
Compliance with all company, local state and federal safety rules.
Demonstrate strong communication skills for communicating with residents, co-workers, and senior management.
Demonstrate ability to contribute to and foster a team approach to serving residents and maintaining a successful community.
Comply with expectations as demonstrated in the employee handbook, including punching in/out at your expected working hours, and overtime only permitted when discussing it with your manager first, except off hour emergencies.
Always wear your uniform, and only punch in/out when you arrive at your worksite.
Required Skills:
Basic handyman skills to perform small repairs.
Must have knowledge of building codes and safety standards as set forth by the state and federal governments.
Must be willing to work odd hours including nights and weekends, if requested and approved by the manager.
Must have good communication and interpersonal skills, conversational English & Spanish
Must have superior customer service skills and effectively work with residents in all circumstances.
Must have smart phone and the ability to use technology.
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